What is unformatted transcription?
Unformatted transcription, sometimes refered to as "raw" transcription, is simply a version of the transcription which has been stripped of most forms of special formatting, such as strikethroughs and superscript. While the actual text of the transcription remains accurate to the original document, the removal or special formatting ensures that the text is machine-readable and facilitates both user searching and discovery.
Accessing unformatted transcriptions
When looking at a document that has unformatted transcription, this transcription will appear in the "Transcript" pane to the right of the image viewer. You can switch between the "Summary" pane and the "Transcript" pane by clicking the "Summary" or "Transcript" tabs as they appear above the pane. The unformatted transcription contains the exact text of the literal transcription, but lacks much of the formatting and some of the special characters that appear in the literal transcription. The unformatted transcription is also what the system searches when running either a basic or advanced search.
Searching for resources with transcriptions
If you wish to search specifically for records that have unformatted transcriptions, you may use a facet filter, when browsing or searching. [Read our Guide to Refining a Search for more information on facet filters.] Applying the "Transcription available" facet, under the "Transcription" category, will limit your search results to only those resources which have an unformatted transcription. You may also run that exact search by clicking here.
Searching within the transcriptions
When you perform either a basic or advanced search, the system will automatically search within the text of the unformatted transcription. This behavior can be changed after the fact by selecting and/or deselecting "Full text" under the "Search type" category in the filter menu that appears to the left of search results.
If you are looking at a specific record, you may use the "Search this resource" search box that appears to the right of the record's title. If the record contains unformatted transcription, this search will automatically search within the transcription and highlight any results found within it.
Accessing Literal Transcriptions
The primary way to access the literal transcription will be through the “View Literal Transcription” field that appears in the both the “Summary” pane and the “Resource Details” pane. Clicking the title of the literal transcription that appears within the “View Literal Transcription” field will take you directly to the literal transcription.
Literal transcriptions will also appear while browsing and in the results of both basic and advanced searches.
The literal transcription is a pdf, which retains all of the original document's special formatting and special characters. This means that you may browse and navigate the literal transcription as you would any other document in the system.
Searching for literal transcriptions
If you wish to browse or search only for literal transcriptions, you may use a facet filter to limit your results. [Read our Guide to Refining a Search for more information on facet filters.] Applying the "Congregational Library & Archives transcription collection" facet, under the "Collections" category, will limit your search results to only literal transcriptions. You may also run that exact search by clicking here.
Returning to the original document
Similar to how the original document will have a field which links to the literal transcription, the literal transcription will have a field that links to the original document. The link to the original document may be found beneath the "Related Resources" field that appears in both the "Summary" pane and in the "Resource Details" pane. Clicking the title of the original document that appears in that field will bring you to the the original document.
While the unformatted transcription may be viewed side by side with the original document, you may wish to view the literal transcription and the original document together. Unfortunately this cannot be accomplished within the digital archive. However, you may do this by simply having two browser windows open side by side.
When a document has a literal transcription, a link to that transcription will appear in both the "Summary" pane to the right to the viewer and below the viewer in the "Resource Details" pane. The link will appear underneath the field "View Literal Transcription". The link will appear as the title of the transcription within a grey bubble. Right click, on windows operating systems, or control button + click on Mac devices, on the transcription title and a menu will open up in your browser. Multiple options for how to open the link will appear. Click "Open Link in New Window". This ensures that you now have the original document and the literal transcription open in two different browser windows.
To make the two windows, one containing the original document and the other containing the literal transcription, side by side, you can manually resize the windows by clicking and dragging at the edges of the window with your cursor. However, both Windows and Mac operating systems provide additional shortcuts to speed up and automate the process of splitting your screen between two (or more) windows.
In Windows operating systems, dragging a window to the left or right side of the screen will automatically resize the window to fill up that half of the screen. In Windows 10, and later, this will automatically bring up the "Snap Assist" menu to resize a second window to fill up the other half of the screen; simply click on the window you wish to fill in the second half of the screen. In earlier versions of Windows, both windows may need to be dragged to their respective sides of your screen. CNET has an article on using Snap Assist in Windows 10.
The split screen feature in Mac devices is similarly easy to engage. At the upper left of windows in Mac are three buttons, one of which will be green. Click and hold the green button. The window will get a bit smaller at which point you can stop clicking. The window will then move to the left half of the screen. On the right half of the screen will be your other open windows. Click on the one you wish to have opened in the other half of the screen. CNET has an article on using the Split Screen feature in MacOS Monterey.
With the two browser windows now side by side, you may browse and view the original document and the literal transcription at the same time.